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Facility News

Questions and Answers - REQUEST FOR PROPOSALS FOR FACILITIES MASTER PLAN

Question

Answer

The RFQ lists BIS and five elementary schools, plus Hoover which is currently under construction – should Hoover be included in the master plan?  Does it require a facilities assessment and ADA transition plan, for example?  Or is there some reduced scope of assessment for Hoover?

Hoover will be a reduced scope.  We will include it in Master Plan for vision and capacity.  Edits below to Scope

 

Scope Should Read:

The Scope of Services includes a variety of master planning activities, such as: Define the vision of the district; facilities assessments of each campus; ADA transition plan (excluding Hoover); deferred maintenance needs and infrastructure assessment of each campus (excluding Hoover); and analysis of enrollment projections (projections provided by others); individual site master plans for all sites (including Hoover); preliminary cost estimating with professional cost estimator; process preparation,  public input facilitation, documentation, and presentation; and capital improvement plan. The scope of services shall also include meetings, as needed, with the District Facilities staff, site staff, and community groups, District administrators, and work study meetings and presentations to the Board of Trustees.

 

The Agreement indicates as scope “Assist the District in locating an appropriate piece of land for new facilities if needed.  What activities are expected under this item, in terms of assistance (Visiting a site and discussing impressions?  Preliminary design layout of a new school on the site?)?   Should the fee for this be listed as an optional service, or addressed as an additional service when the scope can be determined?

The intent is to open up the planning to look at all options for enrollment growth including the potential in locating appropriate land for a school or district office.

 

Please include hours in your fee break down sections:

 

  • Preliminary cost estimating with professional cost estimator
  • Define the vision of the district; Process preparation, public input facilitation, documentation, and presentation; meetings; Analysis of enrollment projections (projections provided by others)
  • Capital improvement plan

Exhibit A references a Program Manager or Construction Manager for the project.  Will the District use the services of consultant as a Program or Construction Manager for the Master Plan?  What would their role include?

EXHIBIT "A" RESPONSIBILITIES AND SERVICES OF CONSULTANT

 

The district is currently implementing a bond program, and has a Program Manager (PM) in place.  The scope of the reference in Exhibit A is to make Master Planning firms aware of the existing program.  The district does not plan to hire a CM to assist with the master plan process.

 

Is the supplemental sample master plan document (Section III.C) a separate document that accompanies our submittal or included in the total 50 page limit (Section III.A)?

No documents listed in section C. SUPPLEMENTAL DOCUMENTS will be counted in the 50 page limit.  But they must also be in the electronic format

What has the District budgeted for this project?

The District has no projected budget.

Proposals Due August 13, 2015

Interview Notification August 20, 2015

Interview Date(s) August 25, 2015

Contracts/Scope/Schedule August 26-September 1, 2015

Board Presentation/Award September 8, 2015 (TBD)

Draft Master Plan Complete January 15, 2016

Final Master Plan Adoption March 1, 2016

WE THANK YOU FOR YOUR INTEREST IN THIS EXCITING PROJECT!